Manage your Trust’s agency relationships with
Agency Manager
Working with multiple agencies on Supply and Recruitment?
Manage relationships, terms and admin at the group level and drive value for money in your supply chain.
Manage your Trust’s agency relationships with
Agency Manager
Working with multiple agencies on Supply and Recruitment?
Manage relationships, terms and admin at the group level and drive value for money in your supply chain.
Are you an agency in a MAT’s supply chain looking for information on how Agency Manager works?
Why use Agency Manager?
Schools rely on dozens of agencies to meet their supply needs, making it very difficult for central teams to make sure they’re getting the best rates while ensuring compliance.
How it works
Agency Manager allows trust central teams to set and enforce terms with the agencies their schools already use. You get transparent pricing, consistent compliance, and real-time insight into supply usage and spend across every school. Your schools gain easy access to a fully compliant, value for money supply chain.
Why use Agency Manager?
Schools rely on dozens of agencies to meet their supply needs, making it very difficult for central teams to make sure they’re getting the best rates while ensuring compliance.
How it works
Agency Manager allows trust central teams to set and enforce terms with the agencies their schools already use. You get transparent pricing, consistent compliance, and real-time insight into supply usage and spend across every school. Your schools gain easy access to a fully compliant, value for money supply chain.
Benefits of Agency Manager
Cost control
Negotiate and enforce rates across your preferred agencies. Ensure your schools always get vetted, fully compliant staff at the best possible price.
Real-time reporting
Track bookings, spend, and usage by school, role, or agency in real-time. Identify inefficiencies and opportunities. Know when it’s more cost efficient to hire rather than outsource.
Empower your heads
Schools contact all agencies on your preferred supplier list with one click. No more calling around. No more guesswork.
Governance and Compliance
Full visibility on the compliance status
of staff supplied to schools (e.g. DBS, safeguarding, qualifications, right to work) with audit trails for verification.
Consolidated invoicing & auto payments
Free up your finance teams. One invoice, one format, complete accuracy. Reduce admin further by automating payments based on bookings logged in the system.
Integrates with your Supply Pool
Use insights from agency bookings to shape your own in-house supply strategy. Identify where a flexible supply pool might reduce dependency on agencies.
Benefits of Agency Manager
Cost control
Negotiate and enforce rates across your preferred agencies. Ensure your schools always get vetted, fully compliant staff at the best possible price.
Real-time reporting
Track bookings, spend, and usage by school, role, or agency in real-time. Identify inefficiencies and opportunities. Know when it’s more cost efficient to hire rather than outsource.
Empower your heads
Schools contact all agencies on your preferred supplier list with one click. No more calling around. No more guesswork.
Governance and Compliance
Full visibility on the compliance status
of staff supplied to schools (e.g. DBS, safeguarding, qualifications, right to work) with audit trails for verification.
Consolidated invoicing & auto payments
Free up your finance teams. One invoice, one format, complete accuracy. Reduce admin further by automating payments based on bookings logged in the system.
Integrates with your Supply Pool
Use insights from agency bookings to shape your own in-house supply strategy. Identify where a flexible supply pool might reduce dependency on agencies.
Getting started is easy
1. Identify your agencies
Bring together the agencies your schools already use. No need to change what’s working, just make it work for you.
2. Set your terms
Agree preferred rates, conditions and compliance standards. Agency Manager makes sure they stick.
3. Onboard and go
We’ll support onboarding and training for schools and agencies so bookings can immediately. You’ll have full central oversight from day one.
FAQs for Agencies in the supply chain
Unlike agency-led PSL models, where a single agency (a ‘Master Vendor’) controls bookings allocation and supplier terms throughout the supply chain, Agency Manager is a pure-play software tool that allows Trusts and schools to work directly with agencies under terms that they themselves set. There are no exclusivity clauses or intermediaries restricting booking flows, or hidden agendas that could affect supply chain agency placements.
Agency Manager is a Vendor Management System (VMS) – that is, a technology platform that incorporates contract & PSL management, supply requisitions and timesheets, and back office and MI features for a commissioning school, Trust or Local Authority.
Agency Manager is different from traditional VMS systems because it is built specifically for the education sector, and allows schools to manage their own requisitions, end-to-end, from connected agencies and Supply Pools. There are a wide variety of workflow configurations, so each implementation of Agency Manager will be different.
Schools log into the platform to post their supply jobs, and connected agencies submit available candidates to the school. Schools then choose the best fit for them, and either allocate the job directly to the worker or notify the agency of their preferred candidate for the agency to confirm. Either way, the agency has full visibility on all activity. Many bookings workflows are possible – see our video for more information.
Agencies on a client’s PSL get access to a candidate submissions portal (access is provided when an agency is admitted onto a client’s PSL). They can use this to submit candidates to requisitions they receive from schools. When a candidate is booked, timesheets are created in the system for both school and agency.
PSL agencies can opt to purchase additional software and services from Teacher Booker as well. Available options include CRM and compliance software, payments automation, 3rd party CRM integration, and our full end-to-end AgencyOS product (learn more).
Terms of business will be governed by the client who is implementing Agency Manager to manage their PSL (e.g. the MAT or Local Authority) – not Teacher Booker. There are likely to be clear, transparent margin caps and terms of business, which are set and agreed during the PSL setup process. Agency Manager is a software tool, and is procured separately from the PSL contract.
Agencies remain fully responsible for vetting and compliance. The VMS helps track and manage documentation, but responsibility for vetting and compliance remains with the agency.
No. Unlike traditional Master or Neutral Vendor models that charge transaction fees or take a percentage of spend under management, Agency Manager is free for supply chain agencies to use as part of a PSL arrangement with a MAT or LA. Additional services procured from Teacher Booker by an agency, separately from the PSL contract, are chargeable to the agency – for example agency submission portal enhancements, CRM integration, or payment processing services.
Teacher Booker is a software provider and Agency Manager is one of our software products. We charge a licence fee to the client.
How it works (video)
Agency Manager is a highly configurable a Vendor Management System built specifically for the education sector. It’s designed to streamline the supply staffing process for all involved — from client school, to supply agency, to candidate; and configurations may vary between implementations. Here’s a short overview of how it works:
